Tour info

How to Book

  1. Make a Provisional Booking – Call ESF Events and, subject to availability, we will reserve your club a place for 2 weeks free of charge.
  2. Register Your Team/Club – Complete and return the Team Registration Form (page 29) with the appropriate Team/Club Registration Fee, or call ESF Events on 01664 566360 to register your team over the phone. You will then be emailed a Confirmation of Booking. Please note, Team/Club Registration Fees are non-refundable for teams who cancel their booking.
  3. Book Accommodation – Once the club is registered, for teams attending festivals at Butlin’s, ESF Events will email the Group Leader a unique accommodation booking link for your team. Group Leaders can simply forward this email to the parents in your group, who can then book accommodation for their family/friends on the ESF Events section of the Butlin’s website, through the accommodation booking link. For teams attending the Ayr festivals, the Group Leader will be emailed an accommodation booking form to book units for your whole party. Your party will be given an Accommodation Booking Deadline by ESF Events, which is normally 3 weeks after your Team/Club Registration has been accepted. A deposit of £30 per person is required to book accommodation. The final balance for accommodation will be due no later than 8 weeks before the festival take place.

IMPORTANT: Accommodation for your whole party, including players, families, coaches and supporters, must be booked through ESF Events. If members of your party book alternative accommodation, which is not through ESF Events, the team will not be permitted to participate in ESF 2018.

Festival Itinerary

Friday: No football is played on the day of arrival, so teams can relax and get settled into accommodation (check in from 4pm) and enjoy the evening’s entertainment. A briefing meeting for Group Leaders & Coaches will take place on Friday evening at 8PM.

Saturday & Sunday: There’s an electric atmosphere around the pitches as the action starts and ESF kicks off. All teams will play group stage matches on both days. Where required, knock out matches will take place following the group stages. The celebrity presentation will take place on the Sunday evening.

Monday: No football is played on the Monday. Teams therefore have the option of travelling home on the Sunday evening or Monday. Check Out is 10am on Monday but you do not have to leave the resort until Midday, so there’s time for a final trip to the Swimming Pool or the Funfair.

Note to English Teams

Following the Football Association Youth Development Review, the amount of competitive football teams can play in their season is now restricted in certain age groups. However, the FA have confirmed that ESF falls outside of these restrictions, so you can participate in ESF without limiting the amount of competitive football you play at home during the season. Teams can also choose to participate in ESF on a non-competitive basis in all age groups if they prefer.

Festival Rules, Fixtures & Final Briefing

A full final briefing email will be sent to the Group Leaders of all participating teams 7-10 days before the festival takes place. The final briefing will include fixtures, schedules and the festival rules, which have been sanctioned by the appropriate National Football Association. At this stage, the ESF Score centre will also go live displaying all festival fixtures and schedules at www.esfscorecentre.co.uk.

Qualification/Eligibility for ESF

All teams attending ESF must be affiliated to a County, Area or School Football Association. Centre of Excellence and Academy teams affiliated to professional clubs and ‘representative’ sides are not permitted to enter ESF 2018. Please contact ESF Events before registering if you have any questions regarding the eligibility of your team(s). In accordance with FA rules, boys who are currently registered with an FA Premier League or Football League Academy, and girls who are registered with a Regional Talent Club, are not permitted to participate in ESF 2018.

Team/club registration fees

  • 5-a-side = £99 per team (inc. VAT)
  • 7-a-side = £139 per team (inc. VAT)
  • 9-a-side = £159 per team (inc. VAT)
  • 11-a-side = £189 per team (inc. VAT)

Or Club Registration fee (unlimited teams)
= £399 (inc. VAT)

Team/Club Registration fees are non-refundable should you cancel your booking.

We’re proud to support the NSPCC at ESF 2018. £5 will be donated to NSPCC (Registered Charity Numbers 216401 and SC037717) for each team that registers to participate in ESF 2018. To date, over £20,000 has been donated to the NSPCC through this scheme.

Player Registration

All teams will be required to complete a Player Registration Form, which includes the full name and date of birth of each player to be registered for ESF. These forms will be verified by your club secretary to confirm that all details are correct. The ESF committee will retain a copy of this form in the event that it should be necessary to follow up a query about a player’s age. Teams are also required to bring either league registration documents or appropriate identification (copy of passport or birth certificate) for all players to the festival as proof of age.

Age qualification dates

English Venues

At venues under the jurisdiction of the English FA, the following age qualifications apply. Boys and girls are permitted to play together in all age groups.

*In accordance with FA rules, once a player has turned 6 years of age they will be permitted to participate in the U7 age section at ESF 2018.

Age GroupBorn on or afterBorn before
U161 Sep ‘011 Sep ’03
U151 Sep ’021 Sep ’04
U141 Sep ’031 Sep ’05
U131 Sep ’041 Sep ’06
U121 Sep ’051 Sep ’07
U111 Sep ’061 Sep ’08
U101 Sep ’071 Sep ’09
U91 Sep ’081 Sep ’10
U81 Sep ’091 Sep ’11
U71 Sep ’101 Sep ’11*

Scottish venue

At the ESF 2018 festivals in Ayr, the following age qualifications apply in accordance with SYFA rules and regulations. Boys and girls are permitted to play together in all age groups.

SPECIAL DISPENSATION: At the ESF festivals in Ayr, where National Associations employ different age group qualification dates (i.e. 1st September as per the English FA), their domestic age levels will be accepted. Therefore an English U12 team would play in the U12 section at the ESF festivals in Ayr.

Age GroupBorn on or after
U141 Jan ’04
U131 Jan ’05
U121 Jan ’06
U111 Jan ’07
U101 Jan ’08
U91 Jan ’09
U81 Jan ’10

Maximum Squad Sizes

In 5-a-side age sections, a maximum of 5 substitutes can be listed in a playing squad. In, 7-a-side, 9-a-side and 11-a-side age sections, a maximum of 7 substitutes can be listed in a playing squad.

Guest Players

Teams are permitted to register a maximum of two ‘guest players’ for the festival. ‘Guest players’ are players who are not currently registered with your club. They must produce documentary evidence to your club secretary to prove that they are the correct age and they must bring these documents with them to the festival.

Trophies & Awards

All players will receive a quality trophy as a memento of ESF 2018. There are also individual awards for the full squad of the winners and runners-up, and Champions trophy for the winning team in each age group. The Mitre Fair Play Awards and Mitre Golden Ball Award are also presented in each age group.

PLEASE NOTE: In accordance with the Scottish Youth Football Association rules, the U8 – U12 age sections at the ESF 2018 festivals in Ayr will be played on a friendly, round robin basis, and results will not be recorded. All players will receive a quality participation trophy from a football celebrity to celebrate the achievements of all the children.

Kick off times & pitch locations

To ensure you have as much time as possible to enjoy your holiday, the earliest kick-off will be 10.00am and matches are played within a close proximity of the holiday centres.

Transport

Teams are responsible for organising their own transport to and from the pitches whilst at the festival. At the Ayr festival, there is an ESF bus service between the Holiday Park and the football pitches for which weekend passes are available to purchase for £5 per person.

ESF Grand Finale

The ESF Grand Finale is an invitation only event which is free of charge to participating teams. A £200 deposit is required from all teams to confirm their attendance. This deposit payment will be refunded to all teams who attend the Finale, but is non-refundable to teams who, after confirming their attendance, do not attend. Due to the limited spectator areas and facilities at St George’s Park, a maximum of 2 additional guests (adults or children) will be permitted to attend the ESF Grand Finale with each participating child. The festival is played on 3G pitches at St Georges Park.

Watch out – scouts about

Scouts from some of the biggest clubs in the UK have been spotted at ESF. These include Arsenal, Manchester Utd, Chelsea, Liverpool, Celtic, Newcastle, Leicester City, Spurs, Everton, Manchester City and many more.

Exchange of pennants

Although not compulsory, it is customary for teams to exchange a pennant or small memento before each game, in keeping with the spirit of the festival.

Child protection

ESF Events support the Football Association’s Child Protection Policy. For a copy of the ‘Child Protection and Practice Handbook’ call the FA/NSPCC Child Protection Hotline on 0808 800 5000. All ESF tournament organisers are DBS checked.

Referees

Independent, qualified referees are appointed for all festival matches. They are paid match fees by ESF Events and are accommodated free of charge, with meals provided on a half board basis.

Local teams

Teams from the local area where the festivals are staged are permitted to apply for entry by returning the Team Registration Form. However, we cannot guarantee a place in the festival until the numbers of touring teams are finalised in each age group. At this stage, if additional teams are required in a given age group for the good of the festival, applications from local teams will be accepted on a first-come first-served basis.

ESF Wristbands

You will be allocated one wristband for each member of your party booked through ESF Events. Please be aware that people without a wristband will not be able to participate in the festival, attend the presentation ceremony or enter evening entertainment venues at the holiday centres.

Accommodation

IMPORTANT: Accommodation for your whole party, including players, families, coaches and supporters, must be booked through ESF Events. If members of your party book alternative accommodation, which is not through ESF Events, the team will not be permitted to participate in ESF 2018.

The only exception to this is ‘local’ teams who are invited to participate in the festival to ensure the best possible format in each age group.

Once the club is registered, for teams attending festivals at Butlin’s, ESF Events will email the Group Leader a unique accommodation booking link for your team. Group Leaders can simply forward this email to the parents in your group, who can then book accommodation for their family/friends on the ESF Events section of the Butlin’s website, through the unique accommodation booking link. For teams attending the Ayr festivals, the Group Leader will be emailed an accommodation booking form to book units for your whole party. Your party will be given an accommodation booking deadline by ESF Events, which is normally 3 weeks after your Team/Club Registration has been accepted. A deposit of £30 per person is required to book accommodation. The final balance for accommodation will be due no later than 8 weeks before the festival take place.

Accommodation will be allocated strictly on a first-come first-served basis. All sizes and grades of accommodation are subject to availability. If you select a particular size or grade of accommodation which is no longer available, you will be offered the nearest alternative. Accommodation will always be available once your registration has been accepted, providing your party book their accommodation by their accommodation booking deadline, but we cannot guarantee your first choice of accommodation.

UNOCCUPIED BEDS: In cases where a unit of accommodation is booked leaving unoccupied beds, a full subsidy will be charged. For example, if 3 people book a 4 berth unit of accommodation, they would have to pay for 4 people.

Infants under the age of 2 years, who go free if you bring along your own cot, do not count towards the occupancy of a unit. At all Butlin’s resorts you can hire a cot for a fee of £10 (linen is not provided) or pay a supplement of £35 if an infant under 2 sleeps in a bed. At Haven Craig Tara you can hire a cot for a fee of £7 (linen is not provided).

For full Terms & Conditions of the holiday centres and full details of accommodation and facilities, please refer to www.butlins.com and www.haven.com and the ESF accommodation booking information, which is emailed to Group Leaders.

Accommodation Deposits & Final Balance

Accommodation deposits at all venues are £30 per person. The final balance will be due no later than 56 days before the festival takes place.

Dining Plans at Butlin’s Resorts

Half Board Dining Plans at Butlin’s include breakfast and evening meal. Evening meal is included on the day of arrival, but not if you arrive after the restaurant is closed. Breakfast is included on the day of departure. Meal times are scheduled so they don’t clash with your fixtures and you’ll save 20% by booking in advance compared to the on Resort cost.

Cashback at Haven Craig Tara, Ayr

Put the following number of people in an accommodation unit and get Cashback from
ESF Events at the ESF festival in Ayr.

No of people in unit78
Cashback per unit£50£100

Free places

All teams will qualify for one free place for every 25 paying guests booked in your party, to the value of the cheapest grade of accommodation booked by the members of your party. Free places will be deducted from your final balance or refunded by ESF Events.

Adult to child ratios

There is a minimum adult to child ratio of 1 to 2 at all Butlin’s resorts and 1 to 3 at Haven. At least one responsible adult over the age of 21 must occupy each unit of accommodation.

Insurance

The 2018 ESF Festival of Football is covered for ‘Public Liability’ insurance by ESF Events Ltd. However, this does not cover individual teams or ‘person to person’ public liability, personal accident or injury whilst attending the festival. We strongly recommend that all participating teams, if they are not already covered, take out insurance cover for these risks. We also strongly recommend all members of your party take out appropriate holiday insurance.

Cancellation

If you cancel your booking due to illness, accident or change of circumstances, and if you have taken insurance cover, payments for accommodation arising from the cancellation may be covered by your insurance policy. Team Registration Fees will not be refunded for cancellations. As soon as you know that you need to cancel you must call ESF Events on 01664 566360. Cancellation charges are calculated from the day ESF Events receive written instructions to cancel a booking, as detailed in the table below.

Length of time before the start of the festivalCancellation charge
56 days or moreDeposits & any insurance premiums
43 – 55 days40%
29 – 42 days60%
28 days or less100%

Behaviour & conduct while on tour

It is a condition of participation in ESF 2018 that you agree to accept the authority and decisions of the ESF festival organisers in attendance at the festival. It is the responsibility of the Group Leader and adults in the party to ensure the behaviour of all members of your party is acceptable at all times at the festival. The ESF Code of Conduct will be forwarded to all Group Leaders prior to the festival. This Code of Conduct must be accepted and adhered to by all members of your party whilst in attendance at the festival. In extreme cases of unacceptable behaviour, the Holiday Centre Management & ESF Events reserve the right to terminate a holiday whereby part or all of a team may be required to leave the premises without refund. Clubs will be charged for any damages caused by members of their party. Misconduct while at the holiday centre, or at the festival itself, may also be reported to the appropriate Area or National Governing body by ESF Events, for further disciplinary action to be taken as deemed appropriate.

Event Organisers

The ESF Festival of Football is organised and
staged by ESF Events Ltd (Company Registration Number 7695303).
Registered Address: ESF Events Ltd, 18A Park Lane, Melton Mowbray, Leicestershire, LE13 0PT
Tel: 01664 566360. Email: info@esfevents.co.uk

Photographs

By registering your team(s), you are also agreeing that ESF Events may, if appropriate, use any photographs taken by the event photographers at ESF 2018 of individual players or teams, in the ESF Festival of Football marketing literature, website and advertising. If you would not like photography of your players or teams to be used for this purpose for any reason, you must notify ESF Events via email prior to the festival taking place.

Event cancellation/curtailment

In the unusual event that there are insufficient entries in an age group to go ahead with the event, ESF Events will attempt to offer a suitable alternative for your team. If there is not an alternative option which is acceptable for your group, and you wish to cancel your booking, Team/Club Registration Fee and any accommodation payments made by your group will be refunded in full. Whilst every effort will be made to complete all scheduled fixtures at the festival, ESF Events cannot be held responsible for the curtailment of a festival due to adverse weather conditions or the decision of other teams to withdraw from the festival.

Data Protection

ESF Events will use the personal information that you provide to process your booking and provide your tour. We may also need to pass your information to third party service providers such as Butlin’s and Haven. The Group Leader for each booking has the authority to discuss all accommodation bookings made under the team booking with ESF Events and representatives from the holiday centres if required. It is the Group Leaders responsibility to inform all other members of your party what information you are providing, and what we may use it for.

Force majeur

We do not accept liability for any loss, damage or expense arising from a change or cancellation to your tour which occurs due to unusual or unforeseeable circumstances beyond our control and that of our suppliers. Such events would include, for example, war, threat of war, riots, civil strife, pandemics, industrial disputes, terrorist activity, fire or adverse weather conditions, natural or nuclear disaster, decisions of Football Associations or similar events beyond our control.

Complaints procedure

In the event that you experience problems with any element of your tour, you must advise the ESF Events festival organisers on resort in writing, so that we can attempt to resolve the problem at once. If the problem cannot be resolved at the festival, we will ask your Group Leader or nominated Coaches to complete a complaint form, following which ESF Events will undertake a full investigation on your return from the festival. If you fail to take either of these steps, it will affect our ability to investigate your complaint and may impact the way your complaint is dealt with. In the event of any dispute arising between us, the dispute will be governed by the laws of England & Wales under the exclusive jurisdiction of the English courts. Complaint forms must be submitted in writing within 28 days of the festival.

ESF Events cannot be held responsible for:

  • The conduct, behaviour and actions of other teams attending ESF 2018.
  • The decision of teams not to fulfil a scheduled fixture at the festival.
  • 
Loss of property and damage to property/vehicles at the holiday centre or festival pitch venue. Vehicles are driven to and parked at festival venues at the owners risk. Vehicles are driven to and parked at festival venues at the owners risk.

Financial protection

All payments made to ESF Events Ltd are fully protected. ESF Events are members of ABTOT – The Association of Bonded Travel Organisers Trust.

The Association of Bonded Travel Organisers Trust Limited (ABTOT) provides financial protection under the Package Travel, Package Holidays and Package Tours Regulations 1992 for ESF Events Ltd, and in
the event of their insolvency, protection is provided
for the following:

1. non-flight packages commencing in and returning to the UK;
2. non-flight packages commencing and returning to a country other than the UK;
3. flight inclusive packages that commence outside of the UK, which are sold to customers outside of the UK;
4. accommodation only bookings;

1, 2, 3 and 4 provides for a refund in the event
you have not yet travelled. 1 and 3 provides for repatriation. Please note that bookings made
outside the UK are only protected by ABTOT
when purchased directly with ESF Events Ltd.

Only contracts made with ESF Events Limited as a principal operator of the bookings will be covered by ABTOT. Bookings with, and payments made directly to, Butlin’s and Sports Experiences are not covered by ABTOT.

Brochure accuracy

To the best of our knowledge, all information in this brochure is accurate at the time of print. Please be aware that there may be occasions when the facilities listed in this brochure are modified or unavailable due to factors beyond our control.

ESF Score Centre

Your players will feel like they’re in the Premier League while they’re at ESF, with live results and league table updates taking place on the ESF Score Centre.

Celebrity Presentations

Our spectacular presentations are always a tour highlight. Celebrity guests have included Kevin Keegan, Ian Wright, Robert Pires, Wayne Bridge, Sue Smith, Casey Stoney, John Barnes and more.

Request a brochure

Complete a brochure request form and we’ll send you a free copy of the ESF 2018 brochure.

Order ESF 2018 Brochure

Order Brochure